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Purchasing Agent/Interior Design Assistant

At Hartman Design Group, design is personal. Buildings do far more than provide shelter – they provide context for living and touch lives. From our hearts to yours, we invite you to walk in and experience the spaces we create. We’re committed to offering everyone opportunities to learn, experiment, and grow. If you are motivated by challenge, passion, and meaning, then you’ll love working here.

We are seeking a talented and dynamic individual to fill our Purchasing Agent/Interior Design Assistant role. For this role, the ideal candidate will have at least 2 years of experience in commercial interior design and will support senior designers by helping streamline workflow and assisting with ensuring timely project completion. Your organizational skills and attention to detail will be crucial in helping the team work efficiently and deliver high-quality results.

Our exciting and varied projects include multifamily residential, senior living, and hospitality. Our clients, the top developers in the country, look to us for a broad range of design styles — from historical renovations to contemporary design

*This is an in-office position at our office in Rockville, Maryland on Mondays – Fridays, 9am to 6pm.

Responsibilities:

  • Using FF&E specifications provided by the design team, obtain quotes from selected suppliers for FF&E
  • Analyze costs and identify opportunities for cost savings or value engineering
  • Meet with the design team to discuss potential saving and/or concerns with budget and timeline
  • Work closely with designers to re-select materials, finishes, furnishings, and equipment that meet design requirements and budget constraints if required
  • Coordinate samples, mock-ups, and prototypes for review and approval
  • Finalize product selections and specifications for procurement
  • Negotiate contracts, prices, and terms with selected vendors to ensure favorable terms for the project
  • Finalize purchase agreements, including payment terms, delivery schedules, and warranty terms
  • Coordinate setting up new vendors
  • Monitor order status and track delivery schedules to ensure timely arrival
  • Address any issues or delays with orders, such as backorders or product shortages
  • Create logs to follow-up on samples, cuttings, shop drawings, etc
  • Coordinate shipping and logistics for materials and products, including freight forwarding and customs clearance if applicable
  • Track shipments and coordinate delivery schedules to project sites
  • Communicate with contractors/interior designers and installation teams to ensure readiness for delivery and installation
  • Maintain accurate records of all procurement-related activities, including contracts, purchase orders, invoices, and correspondence
  • Document product specifications, warranties, and maintenance requirements
  • Generate reports on procurement status, including budget spending, delivery performance, and issues resolution
  • Communicate regularly with project stakeholders, including designers, clients, vendors, and contractors
  • Provide updates on procurement status, and issues
  • Facilitate project closeout activities, including documentation, warranties, and final invoicing
  • Assist installation crews and contractors to ensure work is completed according to specifications, quality standards, and safety regulations
  • Provide support to installation teams, including resolving technical issues or challenges that arise during installation

 

Qualifications and Skills

  • Associate’s or Bachelor’s degree in Interior Design or Architecture from a recognized University or College
  • At least 2 years of experience in commercial Interior Design/Purchasing
  • Impeccable organizational skills
  • A strong sense of urgency and attention to detail
  • Ability to multitask
  • Ability to work well under pressure and in a fast-paced environment
  • Be self-directed, highly motivated, and have high initiative
  • Have great written and verbal communication skills
  • Be aware of design industry and business trends
  • Proficient in Revit, Microsoft Office, Bluebeam Revu, and Adobe Suite

Benefits:

  • Medical, dental, and vision insurance
  • Short-term, long-term disability insurance
  • Paid-Time Off
  • 401(K) plan
  • 11 Holidays Observed
  • Flexible Schedule

To Apply:

Please send your resume and portfolio to [email protected] or apply via our contact page.